Admin Assistant

KEY ACCOUNTABILITIES:

Facilities and Office Management

• Coordinate efficient administrative support, maintenance and renovation of ACWA NOMAC’s facilities and plants, in order to ensure the provision of safe and secure workplace environments for employees.
• Coordinate and ensure the provision of all office services covering stationery, office equipment, furniture and catering activities and supervise the activities of the office attendants to ensure efficient and quality services are provided.

Transportation Management

• Coordinate the provision of transportation services from/to the plants to all eligible employees, while decreasing routing time and optimizing fuel efficiency, to ensure adherence to employee schedules and management’s budget.

Accommodation and Catering

• Ensure the provision of adequate and appropriate accommodation and catering services for eligible employees, in order to ensure safety and comfort of all employees.
• Assist in all catering matters relating to the provision of meals, food and snacks at various sites, offices and plants and suggest menu plans for fortnight periods in consultation with Catering Contractor, to ensure the selection is nutritious and as per the expected standards.
• Assist in regular hygiene checks in the restaurant kitchen to ensure standards are met and processes are followed and report in case of any incidents to the supervisor.

Office Leasing

• Coordinate and support in all matters relating to office leasing, including coordinating with brokers, searching for the right space, to ensure the office leasing is as per ACWA NOMAC’s standards.

Water Supply

• Coordinate adequate supply of clean drinking water to all plants and offices, in order to ensure good health of the employees.

Government relations

• Coordinate the activities related to the processing of employees’ visas, renewals, Iqamas, work permits, licenses and other government-related documentation for ACWA NOMAC in respective Country to ensure compliance with ACWA NOMAC policies and local regulations.

Policies, Processes, Systems & Procedures

• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner.

Health, Safety, Security & Environment

• Adhere to all relevant health, safety, security and environmental procedures, instructions and controls so that the safety of employees and environmental compliance can be guaranteed.

Skills:

• Good understanding of the organization and the region
• Good command of English and official used language the country
• Proficient communication skills
• Relationship management skills
• Teamwork skills
• Negotiation skills
• Advanced organizational skills