Purchase Officer

Procurement Cycle and Services

• Collate the required information from the plants and finalize the specifications and requirements for the preparation of RFQ’s to be provided to the potential list of suppliers.
• Coordinate the procurement cycle for assigned materials and services under the supervision of the procurement supervisor to ensure the procurement needs are met in a timely and cost optimized manner.
• Administer terms of purchase in conjunction with relevant stakeholders and legal to ensure all the procured materials and/or services are delivered as per the purchase order (PO) so as to take any corrective measures in case of noted deviations and ensure that NOMAC’s interest are protected at all times.

Supplier Selection and Tender Process

• Provide inputs based on the analysis of quotations, comparison statements (with emphasis on price, quality, delivery period, terms of payment, etc.), market knowledge and previous contractor evaluations to the Procurement Supervisor for discussion in tender committee around the suitable suppliers.
• Conduct negotiations of quotations with the vendors to ensure that NOMAC gets the best value for the money they are paying to the vendors.
• Coordinate internal tender committee meetings for assigned purchase orders to enable the approval or modifications of requests for the preparation of purchase orders. 

Purchase Order Management

• Enter the information into the system for the generation of a purchase order, and obtain proper approvals, so that the PO can be generated in a timely manner.
• Ensure timely order acceptance from the vendors.
• Implement and coordinate relevant invoice processing activities in liaison with finance, to ensure vendors receive their payments as per the contract terms.

Supplier Management

• Analyze vendor performance based on the inputs of internal customers and achievement of the contract obligations to identify the most suitable vendors for any potential work involvement with the Group in the future.
• Provide the support for periodic vendor performance evaluation.

Supplier Database

• Support the process of identifying new suppliers in order to expand the company’s preferred supplier database by conducting market research and updating supplier background and credentials, to ensure the Group’s supplier database is timely and comprehensively updated with the background information.
• Keep abreast of market information about suppliers, dealers, Original Equipment Manufacturers (OEM’s) etc. to develop

Policies, Processes, Systems & Procedures

• Adhere to all relevant organizational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner fully aligning to the local country procurement regulations

Health, Safety, Security & Environment

• Adhere to all relevant health, safety, security and environmental procedures, instructions and controls and implement the same to vendors/contractors through PO terms so that the safety of employees and environmental compliance can be guaranteed.

Related Assignments

• Perform any other duties which the organization may require to be carried out.            

• Ability to look at improvements as well as
• Understanding of the SAP system
• Knowledge of law/regulations and contracts including terms and conditions.
• Ability to understand the material or service with a sourcing perspective.
• Planning and organizing Skills
• Ability to develop relationships with new vendors
• Attention to detail
• Process orientation
• Team Player with ability to work with multi- national teams.
• Good negotiation skills.
• Awareness of Quality, Occupational health and safety and environment management systems.
• Understanding of procurement related risks and its possible mitigations.