Secretary & Document Controller- Suaibah

Principal Accountabilities:

• Types all correspondence in Arabic and English.
• Keeps and indexes the CEO Office's files.
• Prepares some memos, letters and faxes directed by the CEO Office.
• Organizes the CEO appointments and reports the same to him on daily basis. Reschedules such appointments if deemed necessary.  Prepares the documents
• needed for such appointments.
• Receives visitors and calls, arranges contacts with the CEO as required
• Receives and dispatches the mail. Sorts out the incoming mail and presents to the Manager and distributes to the concerned employees.
• Prepares stationary orders, receives, and keeps them
• Arranges flight and hotel bookings for the Manager inside and outside the Kingdom, in coordination with the concerned parties
• Follows up finalization of personnel procedures.
• Performs any duties assigned to him in his field

Skills & Abilities (Competencies):

·        Good communication skills, both written and spoken.

·        Current knowledge of secretarial practices

·        Ability to think logically and systematically

·        Ability to prepare reports and letters.

·        Ability to save documents and to safeguard confidential correspondences

·        Ability to deal and coordinate with others.

·        Have good sense of urgency.

·        Arabic typing 50 WPM; English typing 40 WPM

·        Good command of Arabic and English.

Office management\Secretary