Administrative Assistant UAE Nationals Only

In Line with our Emiratization strategy, NOMAC Maintenance Energy Services (NMES) is looking to hire Emirati talents aspiring to develop and grow their career within the power industry. Working with global, diverse, and inclusive teams, we aim to guide and support you to unleash your skillset, explore your passion and make a positive impact beyond your role.

The Administrative Assistant will be responsible to support the day-to-day HR & Admin activities and NMES office management such as but not limited to :

• Handling Reception and Courier, manage the office requirements, preparing Arabic letters.
• Handling Petty Cash.
• Verification of Invoices
• Providing Admin support to Finance, IT and Management whenever required.

Reporting line

The Administrative Assistant will report to the Director People & Culture.

Key Accountabilities

• Provide administrative support to ensure efficient operation
• Support HR & Admin, Finance & IT Department with day to day operations.
• Coordinate and ensure provision of all office services covering stationery, office equipment, furniture and ensure efficient and quality service is provided.
• Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items
• Handle company petty cash
• Review and verify all receipts and invoices and obtain required approvals for processing of payments.
• Handle courier of the office and ensure delivery of documents on time.
• Answer phone calls, schedule meetings and support visitors when necessary.
• Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
• Handle additional administrative tasks whenever requested.
  Coordinate employees leave forms to be filled, signed, and shared with HR and PCM (Field Team)
• Manage Cleaners schedule

QUALIFICATIONS, EXPERIENCE, & SKILLS:

• High school diploma or equivalent education required.

Minimum Experience

• 2-3 years of administrative assistant experience

Technology

• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat

Skills:

• Written and verbal Communication Skills
• Coordination and collaboration (Team Player)
• Time Management & Prioritization of tasks
• Microsoft Office Skills
• Inventory Control