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Job Description
1 Ensure competent quality execution of all regular purchasing duties and administrative works related with purchasing.
2 Execution and monitoring of all regular purchasing duties.
3 Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with the suppliers.
4 Ensure to receive minimum of 3 quotes and standard items should bind with contracts. Quotes comparison sheet has to prepare and should obtain signature according to the approval matrix
5 Negotiate for the best purchasing package in terms of quality, price, terms, deliveries and services with the suppliers and contractors assigned.
6 Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
7 Prepare & issue purchase orders in accordance to specifications and agreed terms and conditions.
8 Monitor and coordinate deliveries of items between suppliers (local or overseas).
9 Interpret specification, drawings and coordinate with the initiator and suppliers to find the right product.
10 Consolidate requirement of different plant and obtain financial advantage
11 Ensure PRs converting in to PO within the defined schedule and delivery completed and PO closed on time
12 Handling and monitoring of claims to plants and vendors for defectives, shortage, missing parts.
13 Liaise with Account Department on payment matters.
14 Ensure applicable environmental and safety are communicated to the supplier.
15 Qualification and performance evaluation of vendors.
16 Perform other duties as assigned.
17 Ensure all PRs should bind with legal POs within the defined time frame
18 Perform other duties as assigned
Skills
- Awareness of Quality, Occupational Health & Safety and Environment Management system principles
- Excellent inter personnel skills
- Must be a team player
- Good communication & negotiation skills
- Must be proactive
- Can work under pressure
- Multi-tasking
- Hazard Risk assessment
- Aspect Impact assessment