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Job Description
JOB PURPOSE:
To supervise and coordinate logistics activities for assigned KSA plants, including the planning, expediting, transportation and receipt of equipment and supplies from suppliers to the plant, in timely, efficient and cost optimized manner leading to internal customer satisfaction.
Key Accountabilities
People Management
Organise and supervise the activities and work of subordinates to ensure that all work within a specific area is carried out in an efficient manner which is consistent with operating procedures and policy.
Expediting and Logistics Planning
Work with the plants in the preparation of the logistics plan in alignment with the operations and procurement plans to ensure both supply & demand sides are aligned, balanced, and realistic.
Oversee and manage logistics for all inbound material, following up with stakeholders on an ongoing basis to ensure safe, efficient and timely receipts of goods in a cost-efficient manner, whilst ensuring any delays are communicated to the relevant parties.
Coordinate with authorities on the clearance of urgent or critical shipments as and when required in order to ensure timely delivery of material.
Implement contingency plans, in case of delays, to ensure the operation / maintenance schedules are not disrupted due to material unavailability.
Ensure timely expediting with all suppliers to ensure adherence to the agreed delivery dates .
Coordinate with finance on payments to ensure vendors receive their payments as per the contract terms, thereby building a healthy business relationship with vendors.
Documentation
Based on the delivery schedules, oversee and ensure all relevant documentation required by the local authorities prior to arrival of the delivery to ensure adherence to the regulatory requirements as well as timely clearance
Manage and maintain documents such as Copy of Purchase Order, Bill of entry, Shipping bill, Delivery order, Bill of lading, Airway bill (AWB), Delivery Note etc. to track and facilitate the delivery process.
Order Receipt
Monitor the receipt of all freight received by the plant Warehouses and ensure that orders received are as per specifications and are in non-damaged state in order to take corrective actions or clear invoices in coordination with the finance.
Interact and follow up with suppliers on any consequent actions such as replacement or rejection of the goods, in case the goods are not as per the requisition.
Coordinate the Insurance claim process in case of any transit damages.
Internal & External Liaison
Monitor on-time and safe delivery of all goods by taking in the feedback of all concerned functions and setting up action plan to manage unforeseen challenges.
Communicate and coordinate with internal and external parties to ensure desired logistics and warehouse objectives, priorities, and schedules are met in an efficient and effective manner.
Policies, Processes, Systems & Procedures
Implement approved departmental policies, processes and procedures, and ensure employee adherence so that work is carried out to the required standard while delivering the required standards of service to customers and stakeholders.
Health, Safety, Security & Environment
Ensure compliance to all relevant health, safety, security and environmental management policies, procedures and controls across the department to guarantee employee safety, legislative compliance and a responsible environmental attitude.
Reporting
Ensure that all functional reports are prepared timely and accurately and meet NOMAC’s requirements, policies and quality standards.
Related Assignments
Perform any other duties which the organization may require to be carried out.
COMMUNICATION & WORKING RELATIONSHIPS:
Internal
Needs to work closely with Supply Chain team, Plant General Managers, Operations and Maintenance Heads, Storekeepers, ERP team, IMS team, Internal Auditors, Finance Team etc.
External:
Needs to build a rapport with suppliers, freight forwarders, logistics firms, insurance companies, ministries, customs, port authorities etc.
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Minimum Qualifications:
A Bachelor degree holder in Business administration OR Logistics, or equivalent.
Minimum Experience:
5-7 years’ experience in handling the Logistics of large size organizations.
Skills
Skills:
Understanding of the ERP system
Knowledge of documentation, local as well as international laws/regulations and contracts
Understanding of supply chain management process
Planning and organizing skills
Good communication skills
Ability to develop relationships with vendors / ports / customs
Excellent attention to detail
Ability to work under pressure.