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Secretary/Document Controller, UAE

Dubai, UAE Posted 2020/11/05 09:00:41 Expires 2021-01-04 Ref: JB4251401

Provide administrative support to the site management team (PGM, OM, MM).
Oversees and manages the site documentation system, including storage and retrieval, and data entry. Sending and receiving off site correspondence.
Can be trusted with sensitive and confidential matters as may be required.
Prior to COD supports the management and control of the documentation review process and the final documentation handover and logging.
Support the departments in processing the site Operational and Maintenance procedures.
Manage all incoming and outgoing communication (all official communication, documents, letters, and post).
Scheduling and coordinating meetings, interviews, events and other similar activities, and taking meeting minutes as may be required.
Preparing business correspondence, agendas, and presentations, typically using Microsoft Office
Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
Liaise with Dubai HO for arranging travel and site visits, and other requirements as may be requested by the site management team.
Support the processing of all new employees to site.
Assisting with all aspects of administrative management, directory maintenance, logistics, stationary and equipment procurement and storage.
Effective resource utilization.
Greeting guests and visitors.
Perform other duties as assigned.

Awareness of Quality, Occupational Health & Safety and Environment Management system principles
Excellent communication skills in English Language
Computer literate.
Bachelor’s degree in Business Administration
3 Years in similar position

Job Location Dubai, UAE

Job Role Human Resources and Recruitment

Career Level Mid Career

Years of Experience Min: 3

Degree Bachelor's degree

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